How to Write a Weekly Newsletter with AI Using Video Transcriptions

Why This Strategy Works for Any Business:

1. Never Miss a Follow-Up – Automate email marketing while staying personal

2. Save Hours Every Week – Turn your videos into emails without extra work

3. Increase Conversions with Consistent Emails – Stay top of mind effortlessly

4. Repurpose Content for Maximum Reach – Use AI to scale your marketing without burnout

What is a Newsletter?   

A weekly newsletter is one of the best ways to stay in touch with your audience, provide them with engaging insights, and nurture leads. It is a digital marketing tool businesses use to share:

New product or feature announcements

• Industry updates and trends
• Original or curated content
• Customer testimonials and case studies
• Exclusive sales or special promotions
• Event invitations and reminders
• Personal messages from the team or CEO

Newsletters work well alongside social media strategy to strengthen and diversify your connection with subscribers. Building a strong email newsletter strategy means knowing your audience, creating engaging content, personalizing emails through list segmentation, and sending them on a consistent schedule.

Why a Newsletter is an Effective Marketing Strategy? 

Newsletters are one of the most cost-effective and scalable marketing tools, offering a high return on investment with minimal expenses. Personalization further enhances their impact, as customers increasingly expect tailored content. Through audience segmentation, businesses can deliver relevant, customized messages that boost engagement and conversions.

Lastly, email marketing software provides measurable analytics, tracking key performance metrics like open rates, click-through rates, and conversions. This data allows businesses to continuously refine their strategy, ensuring they create more targeted, relevant, and valuable content for their audience.

Check out our guide on creating an email newsletter that converts. Read it here!

Why Automate Your Newsletter?

Running a newsletter is both exciting and rewarding, but the ongoing demand for fresh content can become overwhelming. Also, writing a newsletter from scratch can be time-consuming.  Fortunately, you can streamline the process and boost efficiency by leveraging AI for writing your newsletter.

With AI and video transcriptions, you can:

• Repurpose your content efficiently
• Maintain consistency in your outreach
• Save hours of manual work
• Automate the process while keeping it personalized

We’ve compiled a step-by-step process to help you create a newsletter effortlessly that keeps your brand top of mind for customers.

Step 1: Get Your Video Transcription

The first step is to obtain the transcript of your video. Follow these simple steps:

1. Head over to YouTube – Choose a video you’ve created and navigate to the transcript section.
2. Copy the transcription – If you don’t have your own videos, you can technically use others, but it’s best to use your own voice for authenticity.
3. Use a Transcription Tool – If you prefer, you can also use tools like Descript, Rev, or Otter.ai to get a transcript of your video.

Step 2: Use AI to Generate a Newsletter

Once you have your video transcription, the next step is to turn it into a well-structured newsletter using AI.

1. Use an AI Prompt – Copy the transcription and paste it into ChatGPT with a custom prompt. Here’s a simple prompt to start with:
     "Turn this video transcript into an engaging email newsletter. Include a compelling subject line, a brief introduction, key takeaways, and a call to action."
   
   
2. Personalize the Content – Make sure to update the details to reflect your name, business, and unique insights. This makes the email more personal and engaging.
   
   
3. Refine the Output – AI will generate a solid draft, but you should:
   

• Edit for clarity and tone
• Add a personal touch
• Ensure it aligns with your brand voice

Remember that a successful newsletter starts with good planning. Staying organized makes it easier to create engaging content. Using an editorial calendar—or even a simple spreadsheet—helps you plan and structure your newsletters effectively. Every newsletter has key elements, so planning ahead will make designing and sending them much smoother. 

Your subject line should grab attention, and your email images should be clear and relevant—avoid large or impersonal visuals. Personalization is also important for increasing engagement. Try A/B testing different subject lines to see what works best, and use an email preheader or preview text to give readers a quick preview of your message.

The key to a great newsletter is balancing useful information with promotions. If emails feel too sales-focused, readers may unsubscribe. Keep your content valuable and interesting to maintain a strong connection with your audience.

Learn how to build a killer newsletter even with minimal experience by watching our YouTube video on Newsletters that Drive Sales: Watch now!

Step 3: Set Up Your Newsletter in an Email Marketing Tool

Once you have your finalized newsletter copy, it’s time to send it out to your audience. Here’s how to do it:

1. Choose Your Email Marketing Software – Make sure you have a reliable email platform in place to streamline your workflow and maximize your time and budget. If you don’t already have one, consider platforms like MailerLite or GoHighLevel.
2. Create a New Email Campaign – Copy and paste your AI-generated newsletter into the email editor.
3. Craft an Attention-Grabbing Subject Line – Use numbers, insights, or stats to increase open rates (e.g., “3 Powerful Marketing Strategies to Automate Your Business”).
4. Test and Send – Before sending, test the email to check formatting, links, and personalization.
5. Schedule Your Emails – Plan ahead and schedule newsletters weekly or monthly to maintain consistency.

You can check out our guide to email automation in GoHighLevel on YouTube: Click here!

Step 4: Optimize and Improve

If your AI-generated newsletter feels lacking in depth, you can ask ChatGPT to expand on key points. A simple follow-up prompt could be:

“Please expand on each section and provide more educational insights.”

This will ensure your audience gets more value from your emails, keeping them interested and eager for more.

Step 5: Be Consistent and Engage Your Audience

Consistency is key when it comes to newsletters. Follow these tips to make professional, on-brand email newsletters:

• Plan Ahead – Schedule your newsletters at least a month in advance.
• Encourage Engagement – Ask readers to reply, comment, or take action.
• Track Performance – Use email analytics to measure open rates, click-through rates, and engagement.
• Repurpose Content – Use your newsletter content for blog posts, social media updates, and more.

Next Steps to Follow

A successful newsletter isn’t just about the numbers—it’s about understanding what those numbers mean for your business. Define clear objectives, monitor key performance indicators, and assess the impact of your content. Stay flexible and open to change, because tracking progress isn’t just about measuring success—it’s about paving the way for ongoing growth.

Email marketing is constantly evolving, and your newsletter strategy should evolve with it. The most effective email marketers don’t just send—they listen, adapt, and refine their approach based on their audience’s needs.

Check out this blog to learn how to make the most out of your email marketing and subscriber base.

Final Thoughts: Automate & Scale Your Email Strategy

Scaling your newsletter doesn't have to lead to creator burnout. With AI and automation, you can maintain a high-quality newsletter while freeing up time to keep your audience engaged and informed. You can also improve your newsletter strategy with email marketing software that helps your business grow and meet its goals. 

Your subscribers have welcomed you into their inboxes, giving you the perfect opportunity to engage with them consistently—so make it count! If you need expert guidance in crafting a content strategy that educates, informs, and strengthens your connection with your audience, we’re here to support you.

If you’re looking to learn more about marketing automation for your business, Subscribe to our YouTube Channel for expert tips and step-by-step tutorials.